(TK: Zappos vs. Amazon.com, two absurdly customer-centric companies that take divergent approaches to service)
I've actually been struggling with this post for over a month. I've decided to narrow my focus just to customer support in order to get it out.
Also, I want to use my own voice more from now on. It's really hard to write about this kind of stuff with a straight face, and I'm not actually so dry in person.
A company must have phenomenal customer support as part of their mission from an early stage. It's nearly impossible to establish a good support organization down the line because the value of support is difficult to measure, and big companies necessarily become driven by metrics.
And what constitutes phenomenal support? There's a fairly middlebrow observation that the primary impact of support is not solving problems, but giving the customer a good experience. I've worked with some folks on my teams who couldn't solve problems, but were excellent at dealing with customers. I'd prefer to work with a guy like that over a highly effective but less empathetic individual.
And what is a good experience? An interaction that results with the customer having a good opinion of your products and your people, and feeling confident that the issue is being addressed.
In my opinion, you need to hit a few key points:
- Good interactions
- Self-explanatory, but this has to emphasized at the most core level. It needs to be part of your identity. If not, folks on the team will slip occasionally.
- That it's easy to say "treat customers well" is the point. Everyone talks about it; you have to live it.
- Accessibility
- Some folks prefer phone, some prefer email, some prefer a web portal
- Don't corral your customers into a single way of interacting with support. It's potentially a lot easier for your team to be flexible than to force your methodology onto all of your customers.
- Match your hours to your customers'
- Visibility
- Provide some kind of evidence that their issue matters, such as a case number, or description of the escalation path that you are taking
- Not every problem is solved during the first touch point. Just as you need an internal system to collaborate on customer issues, your customers need visibility into your overall process and into the status of their particular interactions with you.
Guess what? All easier said than done. That's why the mission matters. If treating your customers well is not part of who you are, it's way too easy to cut back on service, reject issues, and under-invest in support systems and staff.
So, before your company gets too large, put tools, processes, and people in place to provide phenomenal support. Make it part of your mission, make it part of your identity. Take whatever mission statement you have now, and append "provide ridiculously good customer service" to it. If you don't get it right from the start, you are gonna have a big struggle getting it right later.